Working Together: Datum Teams with Ohio County Office to Create Innovative Storage Solution

Posted by on 15 August 2011 | 0 Comments

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MobileTrak5 created a centralized storage system

The phrase, “the more the merrier,” may not have been the first reaction to the storage dilemma caused by several municipalities moving in together in Auglaize, Ohio. These municipalities were relocating to a newly constructed building where their individual file collections had to converge into a joint filing room. Combining multiple departments’ storage needs into a single system created an organizational dilemma. But Datum Filing Solutions had the answer. They combined several products to create a single, stream-lined storage system that addressed the individual needs of each department.

Datum utilized both stationary shelving and a MobileTrak5® System with 4Post™ Shelving to meet the unique storage needs. The MobileTrak5® creates a single, moveable isle between shelves which requires less floor space than traditional shelving. This saves space while allowing for future file growth. Because the municipalities wanted to keep their existing top-tab files, Datum added rollout drawers that converted the 4Post™ Shelving into drawers that could store top–tab files. Datum also added EZ Roller Shelves to accommodate the municipalities’ large ledger books. The EZ Roller Shelves maintain the integrity of the books by eliminating damage caused from regular shelf storage, preserving them for years to come.

Although consolidating the records of separate municipalities at first seemed like a problem for Auglaize County, the new system from Datum easily and efficiently combined multiple file collections into one. The municipalities saved both money and time by keeping their top-tab file system. Additionally, the new system allows the municipalities to better organize their new space and prepare for future growth. At the end of the day it was a win-win situation where all the departments’ needs were met and can now function together seamlessly in their new space!